SETAC Latin America 16th Biennial Meeting

Be a Session Chair at the Next SETAC Latin America Biennial Meeting

All it takes to chair a session is a passion for a specific area of environmental science.

Session chairs and co-chairs are vitally important to the success of the annual meeting. Please, help to advance environmental science through SETAC by volunteering to chair a session. 

After the deadline, all applications will be evaluated by the Organizing Committee. By 1 May, you will be informed if you have been assigned a session.

Session Chair Responsibilities

If you are selected to be a session chair, you are expected to register and attend the meeting in order to chair the session. SETAC does not provide financial assistance for chairing a session.

Sessions are developed in collaboration between sessions chairs and the Organizing Committee, who are required to adhere to all SETAC policies, including the Code of Ethics and Code of Conduct as well as Participants Policy. This is inclusive of SETAC’s Open Science and Confidentiality Policy and, as such, unpublished material in a submitted abstract is confidential and shall not be used or otherwise disseminated until published, and then with appropriate attribution as well.

Session Review

The fact that a session is included in the call for abstracts does not guarantee that the session will be programmed at the biennial meeting. Depending on the number of individual abstracts received, the Organizing Committee will decide on the format and length of the session (number of time blocks). Moreover, it may happen that the session will be merged or cancelled if only a limited number of abstracts are received. The final session schedule will be announced in May.

During the Meeting

Session chairs are expected to interact with presenters in all associated session (talks and posters) in their sessions and make them feel welcome and included.

Oral Platform Session (Talks)

• One chair should be focused on the in-person audience
• The chair should display the pre-loaded Welcome slide a few minutes before start time.
• The chair should introduce the talks and keep time.
• For planned discussion time slots, the chairs are encouraged to use discussion points to guide their conversation, they may display them on slides. However, it should only be used for this purpose and not to present personal research.
• The chair should handle questions from the audience.

Poster Session (Posters)

• Presenters will put up their posters between times set by the Organizing Committee. The posters are displayed all day in the exhibit area. The authors will receive instructions on where to put up their poster. Your presence as a session chair is not needed during the poster set-up.
• Visit the poster presenters during the break and poster socials: acknowledge your contributors and initiate a discussion if feasible.

Chairs are expected to enforce the SETAC Code of Conduct during the meeting.

In case of any questions, please contact [email protected]