SETAC North America 45th Annual Meeting

Registration and Payment Policy

One registration must be completed by each attendee.  

Your full meeting registration includes admission to all scientific sessions, coffee breaks, welcome reception on Sunday, a printed program book and access to on-demand and recorded presentations on the meeting platform after the meeting. 

A one-day meeting registration includes admission to all scientific sessions, coffee breaks on the specific registration date and a printed program book. A one-day meeting registration does not give you access to the on-demand and recorded presentations. 

• Payments by credit card (Visa, MasterCard, Discover or AMEX) are strongly preferred. Card details can be submitted during the online registration process, or after the registration via your SETAC account.  
• Payments can also be made by bank transfer (mind the deadlines, it may take 3–10 business days to reach the SETAC bank account). Bank details can be found on the invoice. Checks will not be accepted.  
• To be eligible for the early registration fees, the participant must be registered by 17 July and the payment MUST be received by 21 August. If payment is received after this date, the increased fees are due.   
• Registrations are non-transferable and cannot be handed over to someone else.
• If no payment was received and no proof of payment can be shown at the registration desk in Fort Worth, the registration fee MUST be paid on-site!  
• Invoices are sent via e-mail and can be viewed in your account at any time. A printed copy of the invoice can be received upon request.  
• If you want to add a social event to an existing registration, please go to My Account > View My Events. Click on View Booking next to the upcoming event. Click on Get More Tickets and purchase the side event(s) that were still missing in your registration. To add a training course to an existing event, please reach out to the SETAC North America office. 

Cancellation Policy

• Cancellation of your presentation does not automatically result in a cancellation of your registration and vice versa. 

• Cancellations for registrations must be in writing to the SETAC North America office.  
• When you cancel your registration 
  • by 18 September: no cancellation fee will be charged.  
  • between 19 September and 6 October: A cancellation fee of $250 for full-meeting registrations and $50 for one-day meeting registrations will be charged. 
  • after 6 October: No cancellation or refund requests will be considered.  
• In case of a refund after a cancellation, the cancellation fee will be deducted from the amount that was already paid.  
• If you cancel your registration after 18 September but have not paid yet, the cancellation fee will still be due.  
• For delegates who did not show up at the meeting, if the fees were not paid yet, the outstanding amount will still be due.  
• Payments are non-transferable to another participant, meeting or membership. 
• SETAC reserves the right to convert the meeting from an in-person to a virtual event. In-person registrations will then automatically be considered as online registrations. The cancellation policy remains unchanged in this situation. 
• Refunds, if any, will be made after the meeting.