Registration

If you have any questions regarding the symposium, please contact us at 
[email protected].

Registration is now open for select contributing groups.

Please log in to your SETAC account as registration is restricted and only made visible for certain groups.

 

Registration fees* Early bird Late fee Onsite
With loyalty status  SETAC loyalty badge
Discounted1 fee with loyalty status2 €268 €295   €313  
Regular fee with loyalty status2 €535  €590   €625  
Without loyalty status
Discounted1 fee (Full, Explorer or Free) €298   €328   €348  
Regular fee (Full, Explorer or Free) €595  €655  €695 

1 Discounted registration fee is applicable for students (graduation date must be in the future) or participants from low- and middle-income countries according to the WorldBank.

2 As of June 2023, SETAC launched a new membership model, introducing the loyalty programme. To learn how to maintain or obtain your loyalty status, please visit the webpage. Loyal members will be able to see a loyalty badge when logged in to their profile homepage.

*fees are subject to change

Registration and Cancellation Policy

Registration deadlines Cancellation deadlines
  • 15 August: Presenter and chair registration deadline.
  • 6 September: Early bird registration deadline. 
  • 26 September: Payment deadline for early bird registrations.
  • 26 September: Late registration deadline. 
  • As of 27 September: onsite registration. 
  • 6 September: Cancellation deadline without charges.
  • 7 September - 26 September: A 50 euro cancellation fee will be charged. 
  • As of 27 September: Cancellation is no longer possible. The complete registration fee remains due. 

Registration and Payment Policy

Registration and Payment Policy

  • One registration must be completed by each attendee.  
  • Invoices should be paid before the start of the meeting. Non-payment does not result in automatic cancellation. See cancellation policy for further information.
  • Payments by credit card (Visa, MasterCard or AMEX) are strongly preferred. Card details can be submitted during the online registration process, or after the registration via your SETAC account.  
  • Payments can also be made by bank transfer (mind the deadlines, it may take several days to reach the SETAC bank account). Bank details can be found on the invoice. Cheques will not be accepted.  
  • To be eligible for the early registration fees, the participant must be registered by 6 September and the payment MUST be received by 26 September. If payment is received after this date, the increased fees are due.  
  • Registrations are non-transferable and can thus not be handed over to someone else.  
  • If no payment was received and no proof of payment can be shown at the registration desk onsite, the registration fee MUST be paid onsite!  
  • Invoices are sent via e-mail and can be consulted in your account at any time. A printed copy of the invoice can be received upon request.  
  • After the meeting, per reminder that needs to be sent regarding an outstanding balance, an administrative cost of 25 Euro will be added to your invoice.  
  • If you want to add a social event to an existing registration, please go to My Account > View My Events. Click on "View Booking" next to the upcoming event. Click on "Get More Tickets" and purchase the side event(s) that were still missing in your registration. 

Cancellation Policy

Cancellation Policy

  • Cancellation of your presentation does not automatically result in a cancellation of your registration and vice versa. 
  • Cancellations for registrations must be in writing by email to the SETAC Europe Office.  
  • In case of a refund after a cancellation, the cancellation fee will be deducted from the amount that was already paid.  
  • If you cancel your registration after 6 September but have not paid yet, the cancellation fee will still be due.  
  • As of 7 September, tickets for the Dinner cannot be cancelled and no refunds will be made. 
  • For delegates who did not show up at the meeting, if the fees were not paid yet, the outstanding amount will still be due.  
  • Payments are non-transferable to another participant, meeting or membership. 
  • In case of cancellation of the event due to acts of war, terrorism, natural disasters, or imposed restrictions due to communicable diseases, registration fees will not be refunded.  
  • SETAC reserves the right to convert the meeting from an in-person to a virtual event. In-person registrations will then automatically be considered as online registrations. The cancellation policy remains unchanged in this situation. 
  • Refunds, if any, will be made after the meeting.  

These terms and conditions are governed by the Belgian law. 
You will be asked to consent to these terms during your meeting registration.